We are seeking candidates to join our Executive Assistant team at the APS4 and APS5 classifications. You will provide high-level executive and administrative support to Senior Executive Service (SES) officers and divisional staff.

A number of opportunities exist for highly motivated individuals to provide executive support for the Senior Executive Service Band 1 & 2 levels within the Treasury. Currently the Treasury have several vacancies available at the APS 4 classification. 

Please note: this is a rolling-recruitment process, which means that it will be conducted regularly. If you are successful in the application and assessment process, you will be placed in a merit pool and notified as positions become available.

The key duties of the position include:

• manage, coordinate and prioritise the workflow of the office to ensure priorities and deadlines are met including diary management, email and telephone enquiries, routine correspondence including emails,
• providing high level administrative and coordination support, including managing and organising meetings, briefings and events and anticipating and managing competing commitments
• provide secretariat support including agendas and meeting minutes and maintain information resources e.g. procedures, processes, documents and planning tools within your work area to foster and support the division’s goals and objectives,
• handle sensitive information, maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values,
• working collaboratively with other Executive Assistants/Executive Officers and the broader business area
• undertaking a broad range of corporate and administrative support functions across the division.
• undertake procurement, accounts processing, support project and research work or analysis and undertake other administration and coordination tasks as required, and
• manage records and use systems including Microsoft Office, PDMS, Tech1 and other tools and share information and knowledge across the Executive Assistant network.

At the APS4 level you will manage the office and diaries of at least one SES Band 1.

At the APS5 level you will manage the office and diary of an SES Band 2 (or equivalent) and mentor and support new and junior staff members and assist Senior Executive Assistants when required.

Executive Assistants (EAs) at Treasury are highly valued employees and have access to support and opportunities such as mentoring, peer support, shared learning and ongoing professional development.

Don't miss this exciting opportunity to be part of a network of Executive Assistants that collaborate and innovate across our department.

Please refer to the attached Position Description for further information or contact Varsha Nand via email at [email protected] or phone +61 2 6263 2550 if you have any questions regarding this opportunity.